Privacy Notice

Kirk and Bills Ltd are committed to protecting your privacy and are committed to being fully compliant with all applicable UK and EU data protection legislation in respect of personal data.

Who are we?
We are Kirk and Bills Ltd a company registered in England and Wales under registration number 09838735 and registered at 27-33 Castlegate Newark, NG24 1BA.

Use of your personal information
Kirk and Bills Ltd collects and uses your personal information to operate the Kirk and Bills Ltd website and deliver the services you have requested.

Kirk and Bills Ltd also uses your personally identifiable information to inform you of other products or services available from Kirk and Bills Ltd and its affiliates.

Kirk and Bills Ltd may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Kirk and Bills Ltd does not sell, rent or lease its customer lists to third parties. Kirk and Bills Ltd may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, Kirk and Bills Ltd may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Kirk and Bills Ltd and they are required to maintain the confidentiality of your information.

Kirk and Bills Ltd will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Kirk and Bills Ltd or the site; (b) protect and defend the rights or property of Kirk and Bills Ltd and, (c) act under exigent circumstances to protect the personal safety of users of Kirk and Bills Ltd or the public.

Use of cookies
The Kirk and Bills Ltd Web site use “cookies” to help you personalise your online experience. For example, if you personalise Kirk and Bills Ltd pages, or register with for services, a cookie helps Kirk and Bills Ltd to recall your specific information on subsequent visits. When you return to the same Kirk and Bills Ltd page, the information you previously provided can be retrieved, so you can easily use the Kirk and Bills Ltd features that you customised.

Other information stored can include: your IP address, browser type, domain names, access times and referring Web site addresses. This is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Kirk and Bills Ltd website.

Most browsers are set to automatically accept cookies by default, but you can change this setting. For instructions on how to find and accept/reject cookies for your browser, please read its help information.

Where we store your Personal Information

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.

By submitting your personal data, you agree to this transfer, storing or processing. Kirk and Bills Ltd will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Security of your Personal Information
Kirk and Bills Ltd secures your personal information from unauthorised access, use or disclosure. Kirk and Bills Ltd secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure.

What lawful bases do we rely on to use your personal data?
The lawful bases that we rely on for processing your personal data are:

You have provided your consent to us using your personal data for a specific purpose:

We will ask for your consent to use your personal data to send you electronic communications such as newsletters and emails.

You always have the right to withdraw your consent at any time.

It is necessary in connection with the performance of a contract with you:

Sometimes it is necessary to process your personal data so that we can enter into contractual relationships with you.

It is necessary for compliance with a legal obligation to which we are subject:

This would include where we have to retain certain records, for example. Or where we are required to disclose personal data to any regulators or law enforcement agencies.

It is within our legitimate interests.

Applicable law allows personal data to be collected and used if it is reasonably necessary for our legitimate interests or a third party’s legitimate interests (as long as the processing is fair, balanced and does not unduly impact individuals’ rights). We will rely on this ground to process your personal data when it is not practical or appropriate to ask for your consent, and where we are confident that this will not impact your rights.

We will also rely on our legitimate interests for the proper administration of Kirk and Bills Ltd, and to manage our operations (for example, maintaining appropriate records and databases).

When we process your personal data to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. We will not use your personal data for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).

Communications and marketing
We will contact you by post, and where you have provided consent, also by telephone and email, to let you know about our events and activities that might be of particular interest to you; about the work of Kirk and Bills Ltd more generally. We provide the opportunity for you to opt-out from receiving our marketing communications every time we contact you.

You can opt-out from receiving our marketing communications, or update your contact preferences at any time by emailing:

Your rights

Right to restrict processing
In certain circumstances you have a right to require us to stop processing your personal data in a particular way.

Right to erasure
You have the right to request that your personal data is erased from our database in certain circumstances.

Right of access
You have a right to ask for a copy of the personal data we hold about you. If you want to access your personal data, please send a description of the personal data you want to see and proof of your identity to and is free of charge.

Right to rectification
We also want to make sure that your personal data is accurate and up to date. Please let us know if your details change. You may also ask us to correct or remove personal data which is inaccurate.

Right to object
You can also opt-out of receiving all or some of our marketing communications or request that we stop processing personal data about you for certain purposes at any time by contacting us using the details below.

Right to data portability
In certain circumstances you have a right to data portability which means we will provide you (or a third party you nominate) with your personal data in a structured, commonly used and machine-readable format.

Please note that you may only use/ benefit from some of these rights in limited circumstances. For more information, we suggest that you consult guidance from the Information Commissioner’s Office (ICO) or please contact us using the details below.

Data retention
We keep personal data for as long as there is a need to keep it in connection with the purposes for which it was collected and in accordance with our Data Retention Policy.

Changes to your Details
We aim to keep our information about you as accurate as possible. If you would like to review or change the details you have supplied us with, please contact us at

Changes to this Statement
Kirk and Bills Ltd will occasionally update this Statement of Privacy to reflect company and customer feedback. Kirk and Bills Ltd encourages you to periodically review this Statement to be informed of how Kirk and Bills Ltd is protecting your information.

Contact Information
Kirk and Bills Ltd welcomes your comments regarding this Statement of Privacy. If you believe that Kirk and Bills Ltd has not adhered to this statement, please contact Kirk and Bills Ltd at We will use commercially reasonable efforts to promptly determine and remedy the problem.